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Organizing Photos and Documents on computer

Organizing Photos and Documents on computer

Posted: 10 Jun 2012 8:39PM GMT
Classification: Query
I am in the process of trying to store all my photos on my computer. But I am having a problem deciding how to set up a filing system on my hard drive. I purchased Photoshop Elements 7 and have played with it some. Love how you can tag each individual in the photo, but do not like the fact that if the photo gets moved, the info is lost. Since I am working on an older computer, my concern is what if I have move all of my info to a new computer? Would like to get this right the first time. Have even kicked around the thought of buying an external hard drive, and using it to only store my photos, etc on. Does anyone have any input, ideas, software, or just would like to tell me their system that they have set up? Thanks for the help.

Re: Organizing Photos and Documents on computer

Posted: 17 Jun 2012 6:35PM GMT
Classification: Query
To quote from an earlier post of mine on this subject:
". . . I try to always give it a good descriptive file name. If you have multiple pages or photos all connected, put them in their own folder, also with a descriptive name. That way if for some reason you don't go back to finish the project, someone else will know what it is. I have a lot of photos un-captioned, but the file and folder names tell most of the story."

For genealogy, I set up folders with the surnames of my great-grand-parents. That is 8 folders plus a Misc. Then you can add sub-folders or special topics as needed. I don't depend on a particular program to keep track of the files, just Windows. That way, also, these files are automatically backed-up with everything else. No extra steps needed.

You could always copy the genealogy stuff on to a thumb drive or memory card to take with you, if you can't lug the whole computer around.

Re: Organizing Photos and Documents on computer

Posted: 8 Sep 2012 6:22PM GMT
Classification: Query
Genealogy aside, please buy an external drive anyway. I am speaking from experience. As an IT consultant, friends often come to me when their computers have died or have viruses/malware. The first thing they ask me is if I can save their photos. Most of the time it's not a problem, but when a drive fails, there isn't much I can do that isn't going to cost them a lot of money. Restoration and retrieval of data off of a failed drive costs thousands of dollars. An external harddrive at best buy is under $100. SO please buy a drive and keep a second copy of your picture on it also. I personally have 2 small drives I keep my backups on, but I live in Louisiana and Hurricane aren't very nice to pictures.

Re: Organizing Photos and Documents on computer

Posted: 4 Oct 2012 10:42AM GMT
Classification: Query
I have to agree with the other two replies (use the folder names to organise and get an external hard drive to back up all such data anyway). Whatever viewer you use to look at thumbnails and add tags etc will only ever work for a relatively short time; think ahead twenty years and that software won't be around and probably won't work on whatever computer you have then! The folder-sorting is most likely to remain, however.

Also, there is no chance of getting it "right" first time. Life just isn't like that, alas. The best you can do is decide upon some overall scheme of organising, and keep it simple enough to accommodate all the exceptions which will come along ... as they will! The same principle would apply to designing a cupboard to take all your clothes, with drawers, hangers, racks etc in various sizes: what you have now will change over the years, so make it as flexible as possible.

Re: Organizing Photos and Documents on computer

Posted: 16 May 2013 7:45PM GMT
Classification: Query
I totally agree with this post. However read all the information that you can about the external hard drive you want to purchase.
I recently lost over thirty years of research and picture when I took an external hard drive to Michigan with me to show things to family members. I did not know that that perticular type of drive was not ment to be moved often, no matter how well it was packed.
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