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"Living People" in Descendant Report

"Living People" in Descendant Report

Posted: 8 Jan 2013 8:40PM GMT
Classification: Query
Is there a way to make it so that the people that are still alive are show only as "Living" when I make a descendant Report to export to a pdf file? I don't want living relatives names/date being published in the pdf file.

Thanks,
Joe

Re: "Living People" in Descendant Report

Posted: 8 Jan 2013 10:11PM GMT
Classification: Query
Yes, privatise the file before running the report

File>Privatize

It is also important in FTM to ensure that you have told FTM when a person is deceased, even although you don't know the DoD.

I use a "?" in the DoD which FTM converts to an "Unknown". Saves a lot of typing. Others have different schemes. It does not matter so long as you are consistent.

The new year range in the index (.723 enhancement) is a wonderful way to scan those where you have left a DoD open.

John D

Re: "Living People" in Descendant Report

Posted: 9 Jan 2013 6:37AM GMT
Classification: Query
Edited: 9 Jan 2013 7:32AM GMT
Do you have birth dates for all for whom you don't have death dates?

If you do, you can use the File > Privatize option. However, you should be aware of a couple of things.

1) The File > Privatize feature goes back 120 years, to 01/09/1893, ie will privatize all born after that date without a death date or place. Most people would like to go back only 70-100 years, but FTM does not give you an option.

2) The File > Privatize feature will privatize some people born before 01/09/1893 for no particular reason. Whatever FTM engineers have done to construct that filter is imperfect.

If you want to see what will be happening in your file:

1) Go to the Family tab
2) At the very top button bar of your index, change the format to show birth date.
3) In the next next line down, change the sort to birth date
4) Now File > Privatize.

First, check to see if anyone before 1893 has been privatized. You will be able to tell because the birth date will have disappeared (don't worry - that's temporary). You will have to write these people down, turn off Privatize, enter a death date, ?, deceased, or dead in the death date field or "USA" in the death place field.

Then, check to see how privatization has worked for everyone born after 01/09/1893. If dates are showing, the info is public. If dates are not showing, they are privatized. You'd probably be safe to enter "USA" in the place field for everyone that is being privatized that was born 1893-1913 (ie over 100-120 years old).

________________

Another option that won't be so much work: Export everyone in your file born before 1913 (or 1923 or 1933 or whatever). Then make your report in the exported file. This removes everyone living or dead born after your selected date, but is easier than the above work (depending on how big your file is.)

Re: "Living People" in Descendant Report

Posted: 9 Jan 2013 3:54PM GMT
Classification: Query
Edited: 9 Jan 2013 3:55PM GMT
So should I just do a mass "?" on all birthdates and deathdates that have nothing in them? Will this fix the problem on privatization? Because some peoples names that have no birthdates or deathdates on them and that are living still show up. Or maybe I should just put a "?" in all missing deathdates only?

Joe

Re: "Living People" in Descendant Report

Posted: 9 Jan 2013 5:25PM GMT
Classification: Query
Edited: 9 Jan 2013 5:49PM GMT

You said: "So should I just do a mass "?" on all birthdates and deathdates that have nothing in them?"

I always put an estimated birth date in for everyone in my file. I use conventions like a person is the middle of their child bearing years at age 30, a string of children normally start with the mother in early 20's and won't normally go beyond her being 45, two years normal distance between siblings, etc. I wouldn't put a ? in the birth date field - that means unknown. That doesn't help in researching the person and won't be of any help in privatizing. FTM uses 120 years from the date of birth to publicize info - it can't use that if you have a ? in the birth field.

And I certainly wouldn't put ?'s in death fields for people born, say 1920ish and later. That could mean you would publicize info when some are living.

________________


You said: "Will this fix the problem on privatization? Because some peoples names that have no birthdates or deathdates on them and that are living still show up. Or maybe I should just put a "?" in all missing deathdates only?

I would:

1) Estimate dates of birth for everyone in your file.
2) Put ?, dead, deceased or other acceptable terms into the death date field for all those born after 1893, but born before a date you want to use - ie 1903 or 1913.

If that will be a lot of work, I would suggest the simplest thing to do is to simply export all people born before, say 1913 (or 1923 or whatever) to a new file and just print what you want to print out of that file. I would put today'sdate in the name of that file so you know in the future that was an archive copy of your file. If the name of your file is Smith, maybe name this file: Living Smith 2013_0109.

To setup that filter at the export screen:

Selected individuals
Filter in
Vital Facts
Birth - Date - Is before - 01/01/1913
Leave alternative facts unchecked.

You might want to uncheck the export for media.


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