I understand keeping a copy for your records, and I don't mean to suggest something that won't work for you - but I have moved from paper copies to digital copies. There are several free options for printing to a PDF. I use Universal Document Converter which is not free, but not expensive, and it allows me to print as a PDF or an image (jpg/png). I can then name according to my conventions and file electronically. For me, I can then find the necessary file more easily.
Another option is to use Family Tree Maker with the media download option - it does all the media saving for you.