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Organizing genealogy docs

Replies: 4

Re: Organizing genealogy docs

Posted: 5 Jul 2012 9:17AM GMT
Classification: Query
My computer files are pretty organized (not so much for the paper) this is the method I use:

1. on my hard drive there is a folder for each surname

2. Within the surname folders are separate folders for each individual. I use the following naming convention: Last Name, First Name Middle (birth year-death year)

Example - Smith, John Joseph (1850-1926). This helps to differentiate between people with the name name

If its a female, it's Maiden Name, First Middle, Married Name (birth-death). Example, Jones, Mary Alice, Smith (1855-1900)

3. Within each of those individual's folder are scans of all documents, pictures - everything is scanned. The scanned files are named for the individual like so: Smith, John Joseph (1850-1926) - Census - 1930 US Census

it was an absolute pain in the rump to initially set up, but now there is no problem finding someone or knowing what file pertains to who. If a file pertains to more than 1 person a copy is in each person's folder on the hard drive.

Also, I have a Mac so for any file or folder you can right click and add notes about the file or folder - those notes are searchable so I use those extensively as well.

SubjectAuthorDate Posted
dpj071 12 Feb 2009 8:27PM GMT 
kealwood 17 Jun 2012 8:02PM GMT 
djblade311 29 Jun 2012 4:03AM GMT 
g8ksh 30 Jun 2012 1:35PM GMT 
patmob 5 Jul 2012 3:17PM GMT 
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