How to number original documents, photos, books, etc.
Replies: 11
Re: How to number original documents, photos, books, etc.
 cb123175
(View posts)
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Posted: 18 Aug 2007 3:35AM GMT |
Classification: Query
Re color coding, here's what I'm planning. 4 colors represent each grandparent . . . 4 different family lines. The colors will of course be coordinated with the genealogy database/program, at least in terms of chart printing colors.
Using clear/vinyl hanging file folders with 4 available colors of the top hanger bar (these folders are available at Staples), each grandparent gets one hanging folder, one color. After a generation or so, an entire family will likely be grouped within each hanging folder as there won't be so much documentation.
Within each hanging file there will be one file folder, probably also clear vinyl to easily ID contents. Each folder will be colored the same color as the hanging file by printing the labels out in color. With each subsequent generation the color will be a lighter shade for easy visual reference and ordering (darker colors most recent, lighter shades for older, towards the back).
Shared document, such as a marriage cert., photos of children, etc. would only be slightly problematic for the starting generation . . . the grandparents, as each parent would be in separate hanging folders. For this generation only I might have a copy of the marriage cert. for each grandparent. However, for photos of the children I may just decide that one grandparent or the other gets to "keep the children," maybe with label colors from the other grandparent for easy visual cross reference. Subsequent generations shouldn't encounter this difficulty.
Anyhow, you probably get the picture. The colors keep it all visually organized and may also aid in cross referencing although hopefully this will be minimal.
If you see any flaws, please feel free point them out. I'm a fine one for missing the obvious. Hope to start setting this up in the next couple of weeks while I have some time. Will report back re practicality.
About Clooz ... personally I would stay away from it. Have tried to figure out their method myself and don't like it at all. As you point out, it requires doubled manual effort to keep track of everything. Also, similar/related documents are physically random in order although numbered according to the program's logic. Too much work and counter-intuitive.
Using clear/vinyl hanging file folders with 4 available colors of the top hanger bar (these folders are available at Staples), each grandparent gets one hanging folder, one color. After a generation or so, an entire family will likely be grouped within each hanging folder as there won't be so much documentation.
Within each hanging file there will be one file folder, probably also clear vinyl to easily ID contents. Each folder will be colored the same color as the hanging file by printing the labels out in color. With each subsequent generation the color will be a lighter shade for easy visual reference and ordering (darker colors most recent, lighter shades for older, towards the back).
Shared document, such as a marriage cert., photos of children, etc. would only be slightly problematic for the starting generation . . . the grandparents, as each parent would be in separate hanging folders. For this generation only I might have a copy of the marriage cert. for each grandparent. However, for photos of the children I may just decide that one grandparent or the other gets to "keep the children," maybe with label colors from the other grandparent for easy visual cross reference. Subsequent generations shouldn't encounter this difficulty.
Anyhow, you probably get the picture. The colors keep it all visually organized and may also aid in cross referencing although hopefully this will be minimal.
If you see any flaws, please feel free point them out. I'm a fine one for missing the obvious. Hope to start setting this up in the next couple of weeks while I have some time. Will report back re practicality.
About Clooz ... personally I would stay away from it. Have tried to figure out their method myself and don't like it at all. As you point out, it requires doubled manual effort to keep track of everything. Also, similar/related documents are physically random in order although numbered according to the program's logic. Too much work and counter-intuitive.