There are two versions of the given name (or sometimes, surname) at the top of the Ref. Card. If neither one is on the drop-down list, how do we key this? What criteria would we use?
I have also had several examples of a similar case where the clerk entered (e.g.) "Smith, John W or J W". I have been keying the "or" and both given names exactly as seen, but is that correct? Sometimes the second version of the name is written smaller and up at the top margin. Does that make it any less valid? Should I continue to key them "exactly as seen" with the "main" version first and the second version second? Or the top version first?
Another way to handle this case would be to enter a second record (line) using the alternate name. Would that be acceptable?
See attached image.